DEPARTMENT: Grants Management
REPORTS TO: Fiscal Operations Manager
SALARY: D.O.E.
JOB STATUS: Regular, Full Time ,Exempt
OPEN DATE: 1/14/2026
CLOSE DATE: Until Filled
JOB SUMMARY:
The Grants Management Coordinator is responsible for identifying potential grant funding sources, researching eligibility criteria, preparing and submitting grant applications, managing awarded grants, ensuring compliance with funding agency regulations, and monitoring project progress to ensure successful implementation of grant-funded programs within the Wind River Family Community Health Care (WRFCHC) System.
The Grants Management Coordinator will create an electronic Grants Management Portfolio to provide for consolidation of information, accounts, reports and legal commitments concerning grants. The Grants Management Coordinator shall compile documentation and compliance reports required for grants and contracts; provide information about WRFCHC policies and procedures for project managers/department supervisors. This role requires strong customer service, leadership, coaching, organization, communication, analytical and problem solving skills.
DUTIES AND RESPONSIBILITIES:
Leads the implementation of and ensures adherence to grant workflow processes and procedures.
Maintains a grant portfolio on awarded grants from funding agencies.
Actively search for relevant grant opportunities from government agencies, private foundations, and other funding sources.
Analyze grant guidelines and eligibility requirements to determine suitability for the organization’s needs.
Maintain a database of potential grant funders and their funding priorities.
Collaborate with program staff to gather necessary information and data for grant applications.
Draft compelling grant proposals, including narratives, budgets, and supporting documentation.
Ensure proposals are formatted and submitted according to grant guidelines and deadlines.
Monitor awarded grants to ensure compliance with funding agency regulations and project timelines.
Monitor and track grant expenditures and coordinate with the finance department for financial reporting.
Coordinate with program staff to implement grant-funded activities and achieve project goals.
Collect and analyze data to measure the impact of grant-funded programs.
Prepare comprehensive reports for funders detailing project progress and outcomes.
Act as a liaison between the organization and grant-makers, responding to inquiries and providing updates on grant progress.
Collaborate with internal stakeholders to ensure alignment with organizational goals and strategies.
Ensures a centralized computer file of grants awarded to WRFCHC including original request for proposal/funding, proposal/application submitted for funding, budgets, tribal resolutions, budget amendments, award letters and conditions of awards.
Ensure an accessible Authorized Organizational Representatives (AOR) for purposes of grant submission via Grants.gov and other electronic grant application platforms.
Regular review of GMS (grants management system) and other electronic and on/electronic reporting systems, correspondence, grant adjustment notices with referral to project managers for management/adjustments if needed.
Monitor annual tribal status of annual SAM.gov registration and Indirect Cost Rate, in conjunction with tribal finance offices.
Administrative oversight of the Grant Portfolio.
Reports to WRFCHC administration when grant reporting is not on track or behind schedule and suggests remediation strategies to ensure currency by program staff.
Forwarding of mandatory grant training information to program staff and tracking of attendance per grant requirements.
Receive Letters of Intent from the CEO and disseminate information to WRFCHC project managers/division managers and integrated systems planner to promote grant collaboration.
Provide quarterly listing of grant/funding contracts including name, summary of function or abstract, department, and project manager provided to WRFCHC administration.
Supervise the establishment of dedicated grant accounts within the WRFCHCS finance system.
Provides performance oversight to ensure compliance with grants and contracts.
Prepares required reports for presentation to WRFCHC administration.
Performs a variety of administrative and support functions, grant administration, and implementation of a variety of grants as delegated, and budget compliance work including summaries and projections.
Research, develop, write, update, and implement grant department policies, standard operating procedures, competencies, and checklists in compliance with relevant laws, regulations, and organizational standards.
Engages staff and other stakeholders in continuous improvement of systems and processes; manages resources for staff participation in improvement of work activities.
Supervise, coach, and direct designated staff under the grant department.
Ensures completion of required grant reporting.
Responsible for timekeeping of designated grant department staff in accordance with WRFCHC Policies and Procedures.
Conduct regular performance evaluations, provide feedback and coaching to designated Grant Department Staff with regard to changes, objectives, and overall goals of the organization.
Assist with hiring procedures and interviews of new grant department staff.
Issues and documents disciplinary action per WRFCHC policies and procedures.
Other duties as assigned to maintain and enhance the operation of the department.
QUALIFICATIONS:
Bachelor’s Degree in Business Administration, Political Science/Government, Public Administration or related field preferred.
Minimum 3-5 years of experience in grants management, program planning, grant administration with a preferred focus on tribal or underserved communities.
Knowledge of federal programs such as IHS, Medicaid, Medicare, and grant opportunities for tribal healthcare programs.
Strong research and analytical skills to identify suitable grant opportunities.
Excellent writing and communication skills to craft compelling grant proposals.
Strong attention to detail to ensure compliance with grant guidelines and reporting requirements.
Project management skills to oversee multiple grant projects simultaneously.
Knowledge of budgeting and financial management principles.
Proficiency with grant management software.
Understanding of non-profit operations and program development.
Must maintain strict confidentiality and high ethical standards in performing the position.
Must be able to pass a criminal background check under the Public Law 101.630-Indian Child Protection Act and Family Act.
Must have the ability to work in a variety of settings with the ability to be culturally sensitive and culturally appropriate.
Current BLS Certification or be able to obtain within 60 days of hire.
WORKING CONDITIONS:
Primarily office-based setting with frequent travel to external agencies and other WRFCHC facilities.
Very busy atmosphere. Highly stressful when dealing with individual personalities of co-workers, grant stakeholders, and administrators.
Potential for exposure to illnesses found in a clinical setting.
Considerable standing, sitting, walking.
Minimal reaching, bending, stooping, and crouching.
Lifts supplies and equipment up to 25 lbs occasionally and/or up to 15 lbs frequently.
EMPLOYEE BENEFITS:
Competitive wages (no state or local tax)
17 Federal Health Insurance Options
Dental and Vision Insurance
Life insurance
401k Retirement Plan with up to 4% match
Employer Paid Short Term Disability Insurance
Supplemental Insurance
Leave Benefits
Student Loan Repayment Options (certain eligibility requirements apply)
IMPORTANT APPLICATION CRITERIA:
Submit a complete application with supporting documents either online or to WRFCHC Human Resources Department located at 120 North 6th East (Old DFS Bldg.), Riverton WY 82501. Applicants must submit all supporting documents to be eligible for the position they are applying for.
Supporting documents: Driver’s License, Tribal ID, High School Diploma/GED, Degree or professional credentials, and other supporting documents that verify required qualifications.
Applicants not living in the local area may submit a cover letter, resume, and supporting documents in lieu of an application as an initial statement of interest for a particular job announcement. However, the applicant must follow-up with an official Wind River Family and Community Health Care job application.
Applicants who have a current application on file are required to submit a letter of interest for each position in which they want to be considered for. The letter should address how they meet each qualification. Supporting documents must be attached to the letter of interest.
Telephone calls are not accepted in place of an employment application or letter of interest.
When the position qualifications require a driver’s license, education, or professional credentials, the applicant must submit copies of certificates, licenses, degrees, and other supporting documentation. Applicants who do not provide supporting documents will be disqualified.
WRFCHC is an Equal Opportunity Employer. Preference will be given to a qualified tribal member, then a qualified tribal member of a federally recognized tribe and then other qualified candidates.
Qualified Indian Preference applicants must provide a copy of their tribal enrollment identification card or a Certificate of Indian Blood.
Background investigation, drug and alcohol screening are required as a condition of employment. Refusal will render the applicant ineligible for employment.
For information or questions, please contact Human Resources at 307-856-9281 ext. 367.