Financial Administrative Assistant

DEPARTMENT: Finance
REPORTS TO: Director of Finance
SALARY: DOE
JOB TYPE: Permanent/Full-Time/Non-Exempt
OPEN DATE: 4/4/2023
CLOSE DATE: Until filled

JOB OVERVIEW:

This position performs a variety of clerical and administrative support function for the finance department.

DUTIES AND RESPONSIBILITIES:

Provides administrative support for the Finance department as assigned by the Finance Director.
Processes out-of-state patient transport travel requests and employee travel requests.
Relieves the Finance staff of routine clerical duties and performs special work assignments.
Records and transcribes department meeting minutes when necessary. Uses correct English grammar, punctuation, and spelling in all correspondence.
Receives all incoming and outgoing mail for WRFCHC, coordinates the routing of documents received, processes and forwards them to appropriate departments.
Assures the office equipment receives proper maintenance and keeps adequate supplies in stock.
Distributes accounts payable and travel checks.
Coordinates ordering of supplies/equipment for Finance department.
Maintains administrative record keeping and calendar of events.
Verifies the checking signing log sheet for accounts payable.
Uses Microsoft word, spreadsheets, and database applications to process documents including but not limited to letters, memos, and notifications.
Applies policies and procedures to coordinate office functions with the management system of Finance by interfacing with department directors to facilitate processing of confidential information, records, transactions, and documents.
Other duties as assigned are to maintain and enhance the operation of the department.

QUALIFICATIONS:

A high school diploma/GED
Three (3) years of responsible office and technical support experience in a financial office; or an equivalent combination of education and experience.
Must maintain strict confidentiality of all information processed through the Finance Department including records, reports, documents, conversations, etc.
Skilled multi-tasking functions utilizing knowledge of Finance systems, professional business application software, and standard office practices/procedures.
Responsibilities require strong clerical and computer operation skills combined with effective policy interpretation/ application ability.
Must be able to work in a fast-paced environment.
Must be able to pass a criminal background check under the Indian Child Protection Act and Family Act (P.L.101-630).

EMPLOYEE BENEFITS:

Competitive wages (no state or local tax)
18 different medical insurance packages
Dental and vision insurance
Life insurance
Retirement plan with 4% match
Leave Benefits to accommodate all employees’ needs for paid time off for: personal time, sick time, civic responsibilities.

IMPORTANT APPLICATION CRITERIA:

Submit a complete application with supporting documents either online or to WRFCHC Human Resource Department located at 120 North 6th East St (Old DFS Bldg.), Riverton WY. Applicants must submit all supporting documents to be eligible for the position they are applying for.
- Supporting documents: Driver’s License, Tribal ID, High School Diploma/GED, Degree or professional credentials, and other supporting documents that verify required qualifications.
Applicants not living in the local area may submit a cover letter, resume, and supporting documents in lieu of an application as an initial statement of interest for a particular job announcement. However, the applicant must follow-up with an official Wind River Family and Community Health Care job application.
Applicants who have a current application on file are required to submit a letter of interest for each position in which they want to be considered for. The letter should address how they meet each qualification. Supporting documents must be attached to the letter of interest.
Telephone calls are not accepted in place of an employment application or letter of interest.
When the position qualifications require a driver’s license, education, or professional credentials, the applicant must submit copies of certificates, licenses, degrees, and other supporting documentation. Applicants who do not provide supporting documents will be disqualified.
WRFCHC is an Equal Opportunity Employer. Preference will be given to a qualified tribal member, then a qualified tribal member of a federally recognized tribe and then other qualified candidates.
- Qualified Indian Preference applicants must provide a copy of their tribal enrollment identification card or a Certificate of Indian Blood.
Background investigation, drug and alcohol screening are required as a condition of employment. Refusal will render the applicant ineligible for employment.

For information or questions, please contact Human Resources at 307-856-9281 ext. 367.